Alumni Association

Indian Institute of Technology Kanpur

Visitors' Hostel & Allied Facilities

The fields marked with a star (*) are mandatory.
1.Accomodation required (Tick the appropriate column):
2. Visitor & Booking Details:
Name  
ROLL NO  
NATIONALITY  
ORGANISATION  
PURPOSE FOR VISIT  
ADDRESS  
PHONE NO & EMAIL  
NO OF PERSON(s)  
DETAILS OF ACCOMPANYING PERSONS Name :  
Relationship :  
Age :  
TYPE OF ROOM
ARRIVAL DATE  
ARRIVAL TIME  
DEPARTURE DATE  
DEPARTURE TIME  
VISITOR CATEGORY* 
Norms, Guidelines and other Information
o Booking Procedures:
    a) For Booking of normal facilities, forms will have to be directly submitted at the reception of Visitors' Hostel duly forwarded by the respective HoD.
    b) In case of Institute Guest or Deluxe Rooms, forms will have to be routed through Dy. Director
o No Telephonic bookings / cancellation will be entertained
o This booking is purely provisional. and subject to availability.
o Priority is given to institute employees/students, followed by campus residence and other entitle individual/groups.
o Students should get their requisition forms duly forwarded by their warden/ DOSA/ HODs respectively.
o Tariff: See circular placed on the Website (http://www.iitk.ac.in/vh/charges.pdf
o Visitor Categories for Tariff purpose:
    A)    a) Institute Guests as Directors, Members of External Committee, Examiner, Invited Speakers, Departments Guests/Invitees etc. (Charges paid from Institute Main Account or Departmental Main Account)             b) Important Guest of Chairman, BOG/Director.
            c) IITK Faculty/Staff
            d) Others (Approved by the Director/Deputy Director)
    B)    a) Faculty and Staff of other IITs/Engineering Colleges/University
            b) Visitors Connected with IITK work (Conference/Seminars Short Courses / Workshops / Sponsored/ Consultancy/Project, JEE/GATE etc).
            c) Retired IITK Employees/IITK Alumni
            d) Relative/Guest of IITK Faculty/Staff
            e) Parents/Guardians/Spouse of Students
            f) Others (Approved by the Director/Deputy Director)
    C)    a) Guest of Neighbouring Educational Institutions
            b) Visitors of Other Government /Public Sector Organization
            c) Others (Approved by the Director/Deputy Director)
o Check-in, Check-out time : 24 Hrs
o Advance booking of Lunch and Dinner can be made as follows at the Dining Hall :
(Lunch by 9:00 Hrs, Dinner by 14:00 Hrs)
o Food / meals will be served only in the dinning hall. No room services will be provided.
o Consumption of Narcotics/Alcoholic drinks etc is strictly prohibited.
o Stay is allowed at the entire responsibility of the guest(s). No claims for Loss / damage or lapse of service will be entertained at any stage.
o The room shall be allotted on the condition, that, if necessary, the allottee shall have no objection for sharing accommodation with another guest.
o Please inform the reception about your departure date & time or any other change of schedule well in advance.
o The guest should verify and certify the final bill before departure.
o The allottee should vacate the room on the expiry of the period for which accommodation was allotted, unless an extension for further stay has been obtained beforehand
o The cancellation, if any, should be notified at least 24 Hrs in advance, failing which 25% of the tariff/user charges or the actual tariff / user charges shall be deducted / levied
o Male visitors, other than family members are not allowed in the rooms occupied by female guests and vice-versa
o It is suggested that the room may be got swept in the presence of the guest only
o Please switch off the AC, geyser, fan, lights while not in use/leaving the room.
o All charges are to be paid in cash/local cheque/credit card at the Front Office, VH, IIT-K.
o Addresses of other Location(s): Visitors Hostel Service Apartment, H.No. J-1940, Chittaranjan Park Colony, New Delhi., Ph.No.011-41329634 Fax No: 011-4160-1684.